AGENDA
NOTICE IS HEREBY GIVEN that an ORDINARY MEETING of Bishopthorpe Parish Council will be held on Tuesday, 28th June, 2022 commencing at 7.00pm at the Village Hall, Main Street. Date of posting: Wednesday 22nd June, 2022.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 24th May, 2022.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 124 Acaster Lane. Two storey rear extension, single storey side / rear extension and repositioning of solar panels to rear. 22/00267/FUL – Revised design.
5.1.2 Cherry Garth, 50 Main Street. Flat roof extension within existing valley roof. 22/01078/FUL
5.2 Notice of Decisions Given (Parish Council decisions are in brackets)
5.2.1 52 Lang Road. Single storey side and rear extension following demolition of garage. 22/00705/FUL. (No Objection). Approved
5.2.2 124 Acaster Lane. Two storey rear extension, single storey side / rear extension and repositioning of solar panels to rear. 22/00267/FUL. (No Objection – February 2022 decision: see above 5.1.1). Approved
5.2.3 38 Church Lane. Two storey side and rear extension, single storey rear extension, two dormers and two rooflights to rear, alterations to doors and windows to front and replacement roof following demolition of garage, office and conservatory. 22/00134/FUL. (No Objection). Approved.
5.2.4 The Vicarage, 48 Church Lane. Fell one Thuja and one Cypress tree in a conservation area. 22/00924/Tree Conservation Area. (Objection). Approved
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 PROW – Section 53 Wildlife and Countryside Act 1989 – Application to record a public footpath from Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe – update Cllr. Harrison
5.4.2 Bishopthorpe Moorings, pending enforcement action – update Cllr. Harrison
5.4.3 Planning Application information received May 24th: Proposed 5G Telecommunications Installation for H3G UK – from WHP Telecoms Ltd - update
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr Thornton
6.1.2 External Repairs – update Cllr. Thornton
6.1.3 Risk Assessment Document – update Cllr. Thornton
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.2.2 Internal alterations to the building – update Cllr. Nicholls
6.2.3 Cricket scorebox rebuild – update Cllr. Nicholls
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly Park inspection
6.5.2 Painting floor markings for new games at the end of the park on the tarmac area – update
6.5.3 Repairs to wooden boards and replacement bark – update Cllr. Jemison
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Green
6.8 Web Site Management
6.8.1 Monthly Report – Cllr. Conley
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Conley
6.9.2 Renewal of lease from City Council
6.10 Environmental and Sustainability
6.10.1 Monthly Report – update Cllr. Conley
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due 28/6) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 21/6) |
252.00 |
|
Monthly direct debit to E-On Village Hall Gas (due 28/6) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/6) |
29.28 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 31/5) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 31/5) |
28.87 |
|
|
|
|
Total Amount paid |
£1,115.02 |
7.1.2 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
712.25 |
|
Clerk’s Expenses- (Sensory Garden Lease postage £2.85, Stamps £16.84, AGAR postage to External Auditor £1.45) |
21.14 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
150.00 |
|
C Henk – Sports Pavilion cleaning expenses |
4.50 |
|
A Powell – Sensory Garden gate daily opening / locking |
105.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
156.00 |
|
|
0.00 |
|
Business Stream – 8th May to 15th May, Village Hall water |
94.90 |
|
Business Stream – 8th May to 15th May, Allotments Appleton Road |
9.35 |
|
T Loach – Annual payment to Internal Auditor |
75.00 |
|
Cllr. Harrison – provision of bedding plants for Village Hall trough and Sensory Garden |
359.93 |
|
Cllr. Thornton – cost of jubilee poster lamination |
20.24 |
|
Business Steam – 8th to 16th May, Sports Pavilion water |
67.21 |
|
Richard Green Gas Services – call out to leaking pipe at Sports Pavilion |
48.00 |
|
Cllr. Harrison – Flower purchase for Sensory Garden |
65.00 |
|
Cllr. Green – Food supplied to Vernon House AGM |
20.00 |
|
Cloud Next Ltd – annual charge for website services |
119.98 |
|
Advance Fire Services, Vernon House inspection |
63.00 |
|
Advance Fire Services, Village Hall inspection |
50.46 |
|
Advance Fire Services, Vernon House inspection |
88.20 |
|
Jubilee gas bottle purchase (refund to Cllr. George) |
240.33 |
|
High Street Safari – Correx Boards |
75.00 |
|
Yorkshire Local Councils Association – Play Area Inspection webnar Cllr. Hunt |
25.00 |
|
|
|
|
On-line payment total |
3,281.99 |
|
Payment Total |
£4,397.01 |
7.2
Income
Receipts
|
Village Hall rental income: |
|
|
18/5 S Allen, Black Cats Pilates |
25.00 |
|
19/5 J Acey Village Hall Management Committee |
30.00 |
|
20/5 Sue Coates, Slimming World |
50.00 |
|
25/5 S Allen, Black Cats Pilates |
25.00 |
|
26/5 Fisher SE rental fee |
55.00 |
|
27/5 Carolyn Sanderson, rental fee |
10.00 |
|
27/5 W Allison, Wednesday Badminton |
18.00 |
|
27/5 Sue Coates, Slimming World |
50.00 |
|
2/6 Nikki MacLeod |
100.00 |
|
6/6 Sue Coates, Slimming World |
50.00 |
|
8/6 S Allen, Black Cats Pilates |
25.00 |
|
10/6 Sue Coates, Slimming World |
50.00 |
|
15/6 S Allen, Black Cats Pilates |
25.00 |
|
17/6 Sue Coates, Slimming World |
50.00 |
|
|
|
|
Other Income: |
|
|
16/5 C Everette, contribution towards defibrillator purchase |
1,500.00 |
|
1/6 M Wright, contribution towards defibrillator purchase |
1,500.00 |
|
14/6 Vernon House income |
332.50 |
|
|
|
|
|
£3,895.50 |
8 School Governors
8.1 Infant School – update Cllr Nicholls
8.2 Junior School – update Cllr. Green
9 Young Person of the Year Award and the Gordon Watkins Community Award
9.1 Committee Report – update Cllr Thornton
10 Pinfold
10.1 Committee Report – update Cllr. Astbury
11 Sensory Garden
11.1 Committee Report – update Cllr. Astbury
11.2 Mosaic repairs – update Cllr. Astbury
12 Police Liaison
12.1 Ward Manager’s Report – update Cllr. Green / Cllr. George
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2
Resilience and
Community Emergency Planning, Senior Resilience and
Emergencies
Officer, North Yorkshire
Council Webinar Session - Thursday, 9 June 2022 2.00pm to
3.00pm
13.3 White Rose Updates
13.4 YLCA York Branch Annual Meeting - Thursday, 9 June 2022
13.5
Invitation to
nominate interested councillors to be substitute parish
representatives of
the City of York Council
Standards Committee
13.6 Invitation to PTC briefings June 2022
13.7
Yorkshire Local
Councils Association Webinar Training Programme August and
September 2022
13.8 YLCA Conference 23 September 2022
13.9 Invitation to join Commissioner Zoë’s Safeguarding Workshop
13.10
Notes
from meeting with Zoe Metcalfe Police, Fire & Crime
Commissioner for North
Yorkshire
14 Highway Matters
14.1 First Bus terminus on Acaster Lane – update Cllr. Harrison / Cllr. Nicholls
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 None
15.2 Others
15.2.1 Email from Cllr. Galvin: TCV | Services for Land Management
15.2.2 Email from Ben Atkin, City of York Council - Digital Digest (Newsletter) - Spring 2022
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18 Date and time of next meeting Tuesday 26th July, 2022 at the Village Hall, Main Street at 7.00pm.
19 Payments to Authorise June 2022
19.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due 28/6) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 21/6) |
252.00 |
|
Monthly direct debit to E-On Village Hall Gas (due 28/9) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 20/6) |
29.28 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 31/5) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 31/5) |
28.87 |
|
|
|
|
Total Amount paid |
£1,115.02 |
19.1.2 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
712.25 |
|
Clerk’s Expenses- (Sensory Garden Lease postage £2.85, Stamps £16.84, AGAR postage to External Auditor £1.45) |
21.14 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
150.00 |
|
C Henk – Sports Pavilion cleaning expenses |
4.50 |
|
A Powell – Sensory Garden gate daily opening / locking |
105.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
156.00 |
|
|
0.00 |
|
Business Stream – 8th May to 15th May, Village Hall water |
94.90 |
|
Business Stream – 8th May to 15th May, Allotments Appleton Road |
9.35 |
|
T Loach – Annual payment to Internal Auditor |
75.00 |
|
Cllr. Harrison – provision of bedding plants for Village Hall trough and Sensory Garden |
359.93 |
|
Cllr. Thornton – cost of jubilee poster lamination |
20.24 |
|
Business Steam – 8th to 16th May, Sports Pavilion water |
67.21 |
|
Richard Green Gas Services – call out to leaking pipe at Sports Pavilion |
48.00 |
|
Cllr. Harrison – Flower purchase for Sensory Garden |
65.00 |
|
Cllr. Green – Food supplied to Vernon House AGM |
20.00 |
|
Cloud Next Ltd – annual charge for website services |
119.98 |
|
Advance Fire Services, Vernon House inspection |
63.00 |
|
Advance Fire Services, Village Hall inspection |
50.46 |
|
Advance Fire Services, Vernon House inspection |
88.20 |
|
Jubilee gas bottle purchase (refund to Cllr. George) |
240.33 |
|
High Street Safari – Correx Boards |
75.00 |
|
Yorkshire Local Councils Association – Play Area Inspection webnar Cllr. Hunt |
25.00 |
|
|
|
|
On-line payment total |
3,281.99 |
|
Payment Total |
£4,397.01 |
Bank Account checked by
|
|